Start with the spaces where visitors arrive and teams come together. We help you explore a restrained scenting approach that respects the people who use your workplace every day.
Explore our approach See how we work with you
Visitor arrival / Concept scenting brief
If policy and occupant consultation support a trial, assess one wall-mounted AP10 at the reception perimeter. Its compact format preserves visitor space and keeps the installation focused on a defined arrival area.
Supplier volume estimate, not measured reach in this building. Equipment quantity and settings follow the site review.White Tea Garden’s lemon, leafy opening and tea heart give the planted reception a coherent direction to sample. Fragrance selection follows workplace agreement; it does not establish suitability for every occupant.
This office brings together a visitor reception, desk neighbourhoods, meeting rooms, focus booths and a pantry. Our starting point is workplace policy and the people using those spaces every day.
An illustrative X concept, developed around the way this type of space works.
Policy first. Then the rooms, air connections and people.
A documented decision about whether scenting is appropriate, followed by an agreed scope and adjustment responsibilities if the project proceeds.This office brings together a visitor reception, desk neighbourhoods, meeting rooms, focus booths and a pantry. Our starting point is workplace policy and the people using those spaces every day. Select a point on the drawing to explore the approach.
Workplace interior concept Reception, work neighbourhoods, meeting & breakout spaces
Hover or tap A–C or D1–D2 for the layout decision, diffuser, fragrance and operating plan. Device symbols are enlarged for reading. The gold pulse is illustrative, not a measured coverage boundary. A–C explain the layout; the dashed line is a visitor route.
The starting point is the workplace fragrance policy and the people who use reception. If a trial is agreed, compare two positions for one arrival-area device.
Compare D1 or D2 for one reception trial. These are alternative installations.
The AP10 offers a compact wall-mounted option with a 100 m³ listed estimate. A limited trial does not require selecting the largest machine.
≈ 33 m² equivalent reference area
100 m³ ÷ 3.0 m. This is a capacity conversion, not this drawing’s area or a prediction of reach.
Lemon oil · Green leaves · Tomato leaves
White Tea Garden’s lemon and leafy notes echo the planted reception. It is a direction to sample only if facilities policy and occupant consultation support introducing fragrance here.
Explore the fragrance Confirm the compatible machine-oil format during sampling. Bottle imagery shows the scent direction.A reception perimeter position keeps equipment away from visitor seating and the desk wings. The scenting brief stays focused on the welcome.
Confirm policy, occupant concerns, measured reception volume, power and air connections to work areas.
After a reception trial is agreed, let facilities name the setting owner and explain the pause process to reception staff. Check the selected device at the start of the working day, log its setting and collect later-shift comments. Trial D1 on its own; any comparison with D2 should replace this candidate, not add another active device.
Compare the visitor seats, reception desk and nearest work-wing entrances. Collect voluntary comments at different points in the day, including requests for no fragrance. Review whether the reception setting remains comfortable for staff throughout their shift and whether scent is noticeable in excluded work areas before considering continued use.
Workstations, meeting rooms and the pantry are outside the initial proposal. No added scent is the starting point until a trial is agreed.
Agree who can pause the trial, collect reception and staff feedback, and review before extending any scope.
Confirm whether fragrance is appropriate and permitted in the first place.
Consult occupants and establish a clear route for concerns and adjustments.
Reception, desks, meeting rooms and breakout areas need individual consideration.
An original furnished plan concept, viewed directly from above. It illustrates the relationships between spaces and possible assessment priorities. It is not a measured or construction drawing; furniture, partitions and circulation are indicative. Floor area, ceiling height, ventilation, access and equipment placement must be established from your actual plan and site visit.
An original furnished plan concept, not a measured drawing or customer installation. Your plan and site assessment shape the final proposal.
Your floor plan is the starting point.
The site visit makes the proposal specific.
A documented decision about whether scenting is appropriate, followed by an agreed scope and adjustment responsibilities if the project proceeds.
Preview of a proposed project brief. Final deliverables and service arrangements are agreed in your quotation.
The connected workplace · illustrative example
| Space | Concept focus | Planning status |
|---|---|---|
| Reception & waiting | Visitor arrival and staff interface | Policy-led first discussion |
| Desk neighbourhoods & booths | Long-duration everyday occupancy | Consultation before inclusion |
| Meeting spaces | Enclosed rooms and variable use | Separate ventilation review |
| Pantry & support | Food, breaks and service routines | Individual scope decision |
The questions that make this property specific.
Confirm approval, nearby air systems, staff feedback and an easy way to pause the trial.
To be verified on siteReview preferences, ventilation connections, exposure during a working day and the route for concerns.
To be verified on siteCheck exhaust, cleaning routines, changing occupancy and staff preferences.
To be verified on siteConsultation participation, unresolved questions and how concerns will be addressed. A no-added-fragrance outcome remains available.
Agree the scope, responsible contact and route for adjustments before handover.
Your property gives us the real dimensions.
Your team gives us the operational detail.
A workplace is occupied for hours, not moments. Establish whether added scent is appropriate before deciding where a diffuser might go.
Example counts only. A response rate measures participation, not approval. Individual concerns still need a private, appropriate route for review.
Confirm policy, invite preferences and concerns, and review air connections before deciding whether any limited area is appropriate.
This tool does not collect staff responses or personal information. Changing the example does not approve a workplace scenting scheme.
Connected air systems, visitor routes and maintenance access.
Existing policy, accessible consultation and a confidential feedback route.
Preferences, concerns and the option to request no added fragrance.
The best position is not simply an empty wall. We review occupied desks, service access and connected rooms so the intended welcome stays aligned with your workplace brief.
Inside our space assessmentFacilities, HR and the people who use the space need a common decision process. An unscented approach can be the right outcome.
Discuss your workplace policyStart with HR and facilities requirements, including any scent-free policy. Resolve whether added ambient fragrance is appropriate before proposing equipment.
Offer an accessible way to share preferences and concerns. Review individual needs through the organisation’s own process; a majority preference does not settle the decision.
If appropriate, discuss a limited area and its air connections. An area marked neutral on a plan does not prove fragrance cannot reach it.
Agree who receives feedback, how changes are made and when to pause or stop. Review the arrangement as occupancy, team needs or building systems change.
Fragrance exploration follows policy and occupant consultation. If appropriate, consider a limited shared arrival area. Personal workstations and meeting rooms are not automatically included.
Soft · Clean-lined · Restrained
A gentle direction to explore for reception.
Airy · Crisp · Botanical
An option for bright shared arrival spaces.
Warm · Rounded · Quiet
A direction for timber-rich executive lounges.
No. We discuss the people, ventilation and spaces involved. A limited reception proposal, neutral work areas or no added fragrance in a particular room may be the appropriate outcome.
Yes. Agreeing a feedback contact and adjustment process is a useful part of the brief. Tell us about existing workplace policies and preferences during the first conversation.
No. Scenting is an atmosphere choice. Ventilation, cleaning and any source of unwanted odour need to be managed separately by the premises team.
Bring your floor plan if you have one. Your location, approximate area and the spaces you want to scent are enough to start the conversation.
Scope, equipment and service terms are confirmed in your quotation.
Architectural scenes and interiors are visual concepts created for X Essential Oils, not photographs of named client installations.
