Start with the spaces where visitors arrive and teams come together. We help you explore a restrained scenting approach that respects the people who use your workplace every day.
Explore a property concept See how we work with you
A reception-first workplace with enclosed meetings, open desks, a pantry and service core. Visitors passing through and colleagues working all day need different consideration.
Worked design brief · an example property, ready to explore.
Policy first. Then the rooms, air connections and people.
A documented decision about whether scenting is appropriate, followed by an agreed scope and adjustment responsibilities if the project proceeds.Policy first. Then the rooms, air connections and people. Select a decision on the drawing to see what we would inspect, what it changes and what still needs checking.
Swipe across the drawing on smaller screens. Enlarge for detail, or select a decision below.
An example architectural layout, not a surveyed property or construction drawing. A–C mark decisions to review, not confirmed machine quantities. The coloured areas describe intent, not simulated airflow or guaranteed coverage.
Your floor plan is the starting point.
The site visit makes the proposal specific.
A documented decision about whether scenting is appropriate, followed by an agreed scope and adjustment responsibilities if the project proceeds.
Preview of a proposed project brief. Final deliverables and service arrangements are agreed in your quotation.
Shared space. Different preferences. · worked example
| Space | m² | Planning status |
|---|---|---|
| North work wing | 220 | Separate brief |
| Meeting 1 | 32 | Separate brief |
| Meeting 2 | 48 | Separate brief |
| East work wing | 168 | Separate brief |
| Shared circulation | 120 | Scenting discussion |
| Lift lobby | 48 | Service / back of house |
| WC | 24 | No added scent proposed |
| Pantry | 48 | No added scent proposed |
| Support hall | 40 | Scenting discussion |
| Focus room | 60 | Separate brief |
| Visitor reception | 320 | Scenting discussion |
The questions that make this property specific.
Seek approval and staff feedback first. Confirm servicing, ventilation connections and a simple way to pause the trial.
To be verified on siteReview supply and return locations with facilities; retain neutral work or meeting areas where required.
To be verified on siteTrack participation, concerns and setting changes without promising focus or productivity benefits.
To be verified on siteConsultation participation, unresolved questions and how concerns will be addressed. A no-added-fragrance outcome remains available.
Agree the scope, responsible contact and route for adjustments before handover.
Your property gives us the real dimensions.
Your team gives us the operational detail.
A workplace is occupied for hours, not moments. Establish whether added scent is appropriate before deciding where a diffuser might go.
Example counts only. A response rate measures participation, not approval. Individual concerns still need a private, appropriate route for review.
Confirm policy, invite preferences and concerns, and review air connections before deciding whether any limited area is appropriate.
This tool does not collect staff responses or personal information. Changing the example does not approve a workplace scenting scheme.
Connected air systems, visitor routes and maintenance access.
Existing policy, accessible consultation and a confidential feedback route.
Preferences, concerns and the option to request no added fragrance.
The best position is not simply an empty wall. We review occupied desks, service access and connected rooms so the intended welcome stays aligned with your workplace brief.
Inside our space assessmentFacilities, HR and the people who use the space need a common decision process. An unscented approach can be the right outcome.
Discuss your workplace policyStart with HR and facilities requirements, including any scent-free policy. Resolve whether added ambient fragrance is appropriate before proposing equipment.
Offer an accessible way to share preferences and concerns. Review individual needs through the organisation’s own process; a majority preference does not settle the decision.
If appropriate, discuss a limited area and its air connections. An area marked neutral on a plan does not prove fragrance cannot reach it.
Agree who receives feedback, how changes are made and when to pause or stop. Review the arrangement as occupancy, team needs or building systems change.
Fragrance exploration follows policy and occupant consultation. If appropriate, consider a limited shared arrival area. Personal workstations and meeting rooms are not automatically included.
Soft · Clean-lined · Restrained
A gentle direction to explore for reception.
Airy · Crisp · Botanical
An option for bright shared arrival spaces.
Warm · Rounded · Quiet
A direction for timber-rich executive lounges.
No. We discuss the people, ventilation and spaces involved. A limited reception proposal, neutral work areas or no added fragrance in a particular room may be the appropriate outcome.
Yes. Agreeing a feedback contact and adjustment process is a useful part of the brief. Tell us about existing workplace policies and preferences during the first conversation.
No. Scenting is an atmosphere choice. Ventilation, cleaning and any source of unwanted odour need to be managed separately by the premises team.
Bring your floor plan if you have one. Your location, approximate area and the spaces you want to scent are enough to start the conversation.
Scope, equipment and service terms are confirmed in your quotation.
Interiors are visual concepts created for X Essential Oils, not photographs of named client installations.
